IMPORTANT: By submitting personal data to us you agree that it may be processed by us in the manner described below.
“Wood Street CoWork” means, and is a trading name of, The Business Generation Group (UK) Ltd, a company incorporated in England and whose registered office is at 3-5 Wood Street, Swindon, Wiltshire SN1 4AN.
Wood Street CoWork (“we” or “us”) take the privacy of your information very seriously. This notice is designed to tell you about our practices regarding the collection, use and disclosure of personal information which may be obtained via our website or collected through other means such as by an online form, email, or telephone communication.
We will always deal with your Personal Data fairly and in accordance with your instructions. We remind you that this Policy does not apply to third party links beyond this website.
Please note that this notice applies to anyone who uses our services either in their individual capacity or in the course of their employment. In this notice “you” refers to any individual whose personal data we hold or process. This Privacy notice is governed by the EU General Data Protection Regulation (the “GDPR”), the Data Protection Act 2018 and any other applicable data or privacy legislation.
This Privacy Notice provides details of the personal data we collect from you, what we do with it, how you might access it and who it might be shared with.
By using the services, you agree to the collection and use of information in accordance with this notice. Unless otherwise defined in this notice, terms used in this notice have the same meanings as in our Website Terms.
This policy may be updated from time to time, and you should check this page regularly for any updates.
Personal data we collect and how we process this data
Below we have set out the categories of data we collect, the legal basis we rely on to process the data and how we process the data:
Contact information for our users who have booked services with us such as name, email address, telephone number, (“Contact Information”) which we will use to provide our services and communicate with you (including with respect to customer care and support) based on performing our contract with you or on the basis of our legitimate interest in providing our services to you.
Contact information which we hold because you are a third party relevant to the services we provide to our clients (you may for example be a payment processor) (“Third Party Contact Information”). We process this information when we provide services to our clients on the basis of performing our contract with you or on the basis of our legitimate interest in providing our services to our clients.
Cookie Information. A cookie is a small text file which asks permission to be placed on your desktop or mobile device. Once you agree, the file is added, and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
Marketing information. We may hold information about you to provide information about our services. This may include names, email addresses and phone number (“Marketing Information”). We process this information to improve or communicate with you about our products and services, for market research purposes or to customise our services, on the basis of our legitimate interests in communicating with you about our services or on the basis that you have consented to receiving the information.
Our current data retention policy is to delete or destroy (to the extent we are able to) personal data.
We review the personal data (and the categories of personal data) we are holding on a regularly to ensure the data is still relevant to our business and is accurate. If we discover that certain data we are holding is no longer necessary or accurate, we will take reasonable steps to correct or securely delete this data as may be required.
If you wish to request that data we hold about you is amended or deleted, please see below for your privacy rights.
Sharing your information
We may disclose information to third parties in the following circumstances:
We may work with other professionals and providers in providing and delivering our services to you, this may include a payment processor or professional advisor such as a lawyer or accountant;
If we are under a duty to disclose or share your personal data in order to comply with any legal obligation (for example, if required to do so by a court order or for the purposes of prevention of fraud or other crime);
In order to enforce any terms and conditions or agreements for our services that may apply.
As part of a sale of some or all of our business and assets to any third party or as part of any business restructuring or reorganisation, but we will take steps with the aim of ensuring that your privacy rights continue to be protected.
To protect our rights, property and safety, or the rights, property, and safety of our users or any other third parties.
If we do supply your personal information to a third party, we will take steps to ensure that your privacy rights are protected and that such third party complies with the terms of this notice.
We will take all reasonable steps to ensure that appropriate technical and organisational measures are carried out (including suitable physical, electronic and managerial procedures) in order to safeguard the information, we collect from you and protect against unlawful access and accidental loss or damage.
The security measures may include (as necessary):
Protecting our servers with software firewalls.
Locating our data processing storage facilities in secure locations.
Securely disposing of or deleting your data.
We will take reasonable steps to ensure that our employees and staff are aware of their privacy and data security obligations.
Third party links
Your privacy rights
With respect to your personal data, you have:
The right to object to processing – the right to request that your personal data will not be processed.
The right to rectification - the right to request a correction of any errors in or update of the personal data that we have about you.
The right to data portability - the right to request that your personal data be transferred or exported to another organisation
The right to erasure – the right to request that your personal data is deleted from our records.
The right to withdraw consent – at any time, you have the right to withdraw any permission you have given us to process your personal data
The right to request that your personal data will not be used to contact you for direct marketing purposes.
The right to request that your personal data will not be used for profiling purposes.
The right to request that your personal data will not be used to contact you at all.
All requests or notifications in respect of your above rights may be sent to us in writing at the contact details listed below. We will endeavour to comply with such requests as soon as possible but in any event (and to the extent applicable) we will comply within one month of receipt (unless a longer period to respond is reasonable by virtue of the complexity or number of your requests).
If personal data we hold about you is subject to a breach or unauthorised disclosure or access, we will report this to the Information Commissioner's Office (ICO) and/or our data protection manager.
If a breach is likely to result in a risk to your data rights and freedoms, we will notify you as soon as possible.
Transferring your information outside the EEA
We will not transfer your personal data in a systematic way outside of the European Economic Area or UK (“EEA”) but there may be circumstances in which certain personal information is transferred outside of the EEA, in particular:
From time to time, some of our data processors (including server providers), may be based outside of the EEA. In that case, we will ensure we have an agreement in place with such processors to provide adequate safeguards.
If you use our services while you are outside the EEA, your information may be transferred outside the EEA to provide you with our services or communicate with you.
We may communicate with individuals or organisations outside of the EEA in providing our services. Those communications may include personal information (such as contact information) for example you may be outside of the EEA when we communicate with you.
If we transfer your information outside of the EEA, and the third country or international organisation in question has not been deemed by the EU Commission to have adequate data protection laws, we will provide appropriate safeguards and we will be responsible for ensuring your privacy rights continue to be protected as outlined in this notice.
If at any time you would like to contact us with any enquiry or complaint relating to your personal information or how it is handled, you can do so by us using the details below:
If we are unable to resolve any issues you may have or you would like to make a further complaint, you can contact the Information Commissioner's Office by visiting http://www.ico.org.uk for further assistance.